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Automated Invoice Processing Software

Mi Invoices is a SaaS Oracle Invoice Automation Software for Accounts Payable. Providing business benefits to organisations in processing either a small number of invoices, who need to enable controls and compliance or multinational organisations that also need to support multiple languages and currencies and to comply with local regulations. Mi Invoices is successfully helping organisations with these requirements and assisting their Accounts Payable teams, based locally or in global Shared Service Centres.

Accounts Payable supplier invoice processing can be labour intensive, costing organisations time and money through less than efficient processes.

Automated invoice processing software digitises and transforms the paper-intensive AP invoice process by coupling scanning, capture and imaging technology with workflow processing to reduce errors, increase throughput and boost efficiency. The Mi Invoices cloud solution allows organisations to shift their focus to the management of information from the processing of data.

Mi Invoices is a SaaS solution providing Oracle Automated Invoice Processing and is a true cloud environment that is multi-tenanted to give a rapid deployment for customers and so maximise the benefit of the solution instantly.

Mi Invoices forms a critical part of your ap automation and invoice management to improve procure to pay, P2P, processes, by automating the capture and processing of supplier invoices.

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Accounts Payable Automated Invoice Processing

The solution has multi-input capture, whether that be via email, web, EDI, mobile device or scanner. This allows the solution to be able to handle all types of invoice formats and process 100% from day one. This intelligent software utilises the latest OCR technology able to capture header, footer and line item detail without prior knowledge of the invoice or the need for fixed positional templates. So, removing the tedious and error-prone tasks of manually keying data into your ERP.

The ability to capture all invoice types, PO formats along with non-PO invoices, is also standard within the solution so allowing for the different types to be routed and dealt with according to the relevant and required business rules. An example would be the ability to be able to route an inbound invoice automatically to the relevant requester, if there was an exception or requirement just based on the invoice having a unique identifier, and not necessarily a PO number.

Mi Invoices is a SaaS Oracle Invoice Automation Software for Accounts Payable. For Oracle eBusiness Suite, ERP Cloud. JDE and PeopleSoft

Accounts Payable Process

In a perfect world, all inbound invoices contain the expected and relevant data such as PO numbers, correct address, etc. But in real life, there is always a number of invoices that need to be verified by a human eye and may require a decision from an operator.

This is where exception handling comes in. If an error or exception on an invoice has been detected, the operator is presented with the image of the invoice in a browser to be able to then carry out an action. This task can then be carried out centrally or is perfect for remote workers.

The solution can also communicate directly with your suppliers. An example would be where there is no PO number, and there is a no PO no pay policy the user in AP can reject the invoice directly back to the supplier to resolve the issue within minutes.

Mi Invoices, an automated invoice processing solution that integrates with all Oracle ERP solutions including Oracle ERP Cloud (Fusion), EBS, JDE and NetSuite allowing for an invoice to be captured, data extracted and validated, and then submitted into the system ready for payment.

Datasheet

Exception Handling & Approval Management

Key Benefits

  • list icon Reduction in effort and time to process invoices
  • list icon Minimises required touch points with SSP - Single Screen Processing
  • list icon Reduced implementation effort, enabling immediate return on investment
  • list icon Non template, self-learning capture technology to increase first time recognition
  • list icon Standard, flexible and easily configured workflow to reduce complexity
  • list icon Invoice Capture Paper, Email, PDF or EDI
  • list icon Supports Single Sign-On (SSO)
  • list icon Automated Intelligent 3 Way Matching
  • list icon Enables Home Working to assist with BAU, providing flexibility and efficiencies
  • list icon Straight Throughput – percentage of invoices with no touch
  • list icon Full Audit History – Available for every invoice
  • list icon KPI Reports to enable analysis of the day to day operations of the solution
  • list icon Accrual Amount and Search Reports to assist with queries and analysis of spend.
  • list icon Integrated with all Oracle ERP platforms
  • list icon Additional Cash Benefits – Alerts inform AP of approaching late payment deadlines, to avoid payment penalties.
  • list icon Support for Mobile Approval
Working from Home Allowing the Accounts Payable team to work from home delivers business benefits and efficiencies.
Home Working
It is critical In today's environment to enable flexible working and allow users to work from home.

 

Working from Home

Allowing the Accounts Payable team to work from home delivers business benefits and efficiencies.

This flexibility allows users of global organisations who are commonly out of the office to code and approve invoices on their laptop or mobile device.
Data Migration of Legacy Solutions to Mi Invoices Frequently as part of  Mi Invoices deployments, there will be requirements to migrate data and information from existing systems into the new solution. The decommissioning of legacy applications can provide significant ROI’s
Data Migration
The decommissioning of a legacy application can provide significant ROI’s

 

Data Migration of Legacy Solutions to Mi Invoices

Frequently as part of  Mi Invoices deployments, there will be requirements to migrate data and information from existing systems into the new solution. The decommissioning of legacy applications can provide significant ROI’s
Mi Invoices seamlessly Integrated with all Oracle ERP platforms, EBS, JDE, ERP Cloud and PeopleSoft
Integration
Mi Invoices Integrated with all Oracle ERP platforms

 

Mi Invoices Integrated with all Oracle ERP platforms

The importance of integration is massively overlooked. Why? Because the whole point of automation is to save time and money, which is the opposite when a flat-file with no integration is imported into your ERP. 

Our integration allows the full benefit of validating the data your ERP requires from that invoice to meet your business processing, along with making sure there are no errors or additional manual tasks which consume time and effort.

 

See our customer experiences to see how we are accelerating their Accounts Payable processes

 

See our customer experiences to see how we are accelerating their Accounts Payable processes;

Customer Successes

 

 

 

 

 

 

Integration with Oracle ERP Platforms

Oracle Cloud Track PartnerOracle Marketplace Press Release

 

 

 

 

 

Arcivate Mi Invoices integrated with Oracle ERP Cloud. Now available in the Oracle Cloud Marketplace  Oracle E-Business Suite  Oracle JD Edwards  Oracle PeopleSoft

Reporting - Dashboards

Mi Invoices automates the intensive AP invoice process to reduce errors, increase throughput and boost efficiency, allowing organisations to shift their focus to the management of information from the processing of data.

A key component of Automated Invoice Processing is the reporting capability, as this provides you with the high-level information which enables the efficient management of the processes and identifies any bottlenecks to enhance the solution further. These Finance Reports allow you to achieve the ROI’s available with the deployment of this solution.
 

Management and KPI Dashboards

list iconAccrual Amount – Total value of all invoices for that supplier
 
list iconTotal Invoices – Volume of invoices processed
 
list iconStraight Throughput – the percentage of invoices with no touch
 
list iconFull Audit History – Available for every invoice
 
list iconKPI Reports enabling analysis of the day to day operations of the solution, which assists the efficient management of the processes and identify any bottlenecks to enhance the process further.
 
list iconPlus; Search Reports to help business users to find specific supplier invoices to assist with invoice queries and analysis of spend.

Mi Invoices Reporting dashboards for Oracle Invoice Automation

Security is one of the most critical and important aspects of organisations today

Mi Invoices supports Single Sign-On, SSO via compliance with SAML 2.0 to enable control of users and to prevent Data loss & leakage and unauthorised access through misuse of credentials and improper access controls.

The Mi Invoices solution is controlled by user authentication and by rolls and groups, this can be linked to your Active Directory or by SAML 2.0 to control and manage the users' access rights. This ensures who has authorised access and to what they can do or see.

Group tasks can be undertaken by anyone who is allocated to the defined group and other tasks are allocated to a named user for their individual attention and action.

If your organisation has enabled Single Sign-On, SSO, then these will support SAML 2.0 and this includes all the leading SSO providers such as

list iconOracle IDCS
 
list iconOKTA
 
list iconOneLogin

list icon…

Security is one of the most critical and important aspects of organisations today

Datacentre Accreditation's

  • list icon ISO90001 – Quality Management
  • list icon ISO27001 – Information Security Management
  • list icon ISO20000 – Service Management
  • list icon ISO14001 – Environmental Management
  • list icon Approved Commercial N3 Aggregator
  • list icon Cyber Essentials Certified
  • list icon CHAS Accredited
  • list icon ICS ServCheck

Our accredited business processes and practices.

As part of our on-going commitment to our Financial Services clients, we are accredited for our business process and practices. Our information is now available to the financial services buying organisations using FSQS.

The FSQS accreditation is valued by a growing number of organisations in the financial industry as it indicates a successful audit process and demonstrates Arcivate’s commitment and capabilities to the sector.

As the regulated environment in the financial sector becomes more complex, FSQS accreditation provides them with a standard and simple methodology for collecting and managing supplier compliance information.

FSQS ACCREDITATION

FSQS accredited our business process and practices

For more information on Invoice Automation

Invoice Automation in the Cloud Mi Invoices (1)          
Join our monthly webinar to see a live demonstration of our latest Invoice processing solution seamlessly integrated with your Oracle ERP platform.  
 
Webinar Registration

 

Invoicing Insights

Invoicing Insights, our Tips and Tricks for P2P and Accounts Payable processes that you may want to consider for your invoice automation projects

Invoicing Insights

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