Accounts Payable supplier invoice processing can be labour intensive, costing organisations time and money through less than efficient processes.
Invoice automation software digitises and transforms the paper-intensive AP invoice process by coupling scanning, capture and imaging technology with workflow processing to reduce errors, increase throughput and boost efficiency. The Mi Invoices cloud solution allows organisations to shift their focus to the management of information from the processing of data.
Mi Invoices is a SaaS solution providing Oracle Invoice Automation and is a true cloud environment that is multi-tenanted to give a rapid deployment for customers and so maximise the benefit of the solution instantly.
Mi Invoices forms a critical part of your ap automation and invoice management to improve procure to pay, P2P, processes, by automating the capture and processing of supplier invoices.
The solution has multi-input capture, whether that be via email, web, EDI, mobile device or scanner. This allows the solution to be able to handle all types of invoice formats and process 100% from day one. This intelligent software utilises the latest OCR technology able to capture header, footer and line item detail without prior knowledge of the invoice or the need for fixed positional templates. So, removing the tedious and error-prone tasks of manually keying data into your ERP.
The ability to capture all invoice types, PO formats along with non-PO invoices, is also standard within the solution so allowing for the different types to be routed and dealt with according to the relevant and required business rules. An example would be the ability to be able to route an inbound invoice automatically to the relevant requester, if there was an exception or requirement just based on the invoice having a unique identifier, and not necessarily a PO number.
In a perfect world, all inbound invoices contain the expected and relevant data such as PO numbers, correct address, etc. But in real life, there is always a number of the invoices that need to be verified by a human eye and may require a decision from an operator.
This is where exception handling comes in. If an error or exception on an invoice has been detected, the operator is presented with the image of the invoice in a browser to be able to then carry out an action. This task can then be carried out centrally or is perfect for remote workers.
The solution can also communicate directly with your suppliers. An example would be where there is no PO number, and there is a no PO no pay policy the user in AP can reject the invoice directly back to the supplier to resolve the issue within minutes.
Mi Invoices integrates with all Oracle ERP solutions including Oracle ERP Cloud (Fusion), EBS, JDE and NetSuite allowing for an invoice to be captured, data extracted and validated, and then submitted into the system ready for payment.
Allowing the Accounts Payable team to work from home delivers business benefits and efficiencies.
This flexibility allows users of global organisations who are commonly out of the office to code and approve invoices on their laptop or mobile device.
Frequently as part of Mi Invoices deployments, there will be requirements to migrate data and information from existing systems into the new solution. The decommissioning of legacy applications can provide significant ROI’s
The importance of integration, is massively overlooked. Why? Because the whole point of automation is to save time and money, which is the opposite when a flat file with no integration is imported into your ERP. Our integration allows the full benefit of validating the data your ERP requires from that invoice to meet your business processing, along with making sure there are no errors or additional manual tasks which consume time and effort.
Mi Invoices supports Single Sign-On, SSO via compliance with SAML 2.0 to enable control of users and to prevent Data loss & leakage and unauthorised access through misuse of credentials and improper access controls.
Group tasks can be undertaken by anyone who is allocated to the defined group and other tasks are allocated to a named user for their individual attention and action.
If your organisation has enabled Single Sign-On, SSO, then these will support SAML 2.0 and this includes all the leading SSO providers such as
As part of our on-going commitment to our Financial Services clients, we are accredited for our business process and practices. Our information is now available to the financial services buying organisations using FSQS.
The FSQS accreditation is valued by a growing number of organisations in the financial industry as it indicates a successful audit process and demonstrates Arcivate’s commitment and capabilities to the sector.
As the regulated environment in the financial sector becomes more complex, FSQS accreditation provides them with a standard and simple methodology for collecting and managing supplier compliance information.