Mi Invoices

Overview

Accounts Payable Invoice processing can be labour intensive, costing organisations time and money through less than efficient processes.

Mi Invoices automated invoice processing solution automates the paper-intensive AP invoice process by coupling scanning, capture and imaging technology with workflow to reduce errors, increase throughput and boost efficiency. This allows organisations to shift their focus to the management of information from the processing of data.

Mi Invoices is a SaaS solution providing Oracle Invoice Automation and is a true cloud environment that is multi-tenanted to give a rapid deployment for customers and so maximise benefit of the solution instantly.

Mi Invoices forms a critical part of your ap automation and invoice management to improve procure to pay, P2P, processes, by automating the capture and processing of supplier invoices.

Invoice Automation for Accounts Payable

The solution has multi input capture, whether that be via email, web, EDI, mobile device or scanner. This allows the solution to be able to handle all types of invoice formats and process 100% from day one. This intelligent software utilises the latest OCR technology able to capture header, footer and line item detail without prior knowledge of the invoice or the need for fixed positional templates. So removing the tedious and error-prone tasks of manually keying data into your ERP.

The ability to capture all invoice types, PO formats along with non-PO invoices, is also standard within the solution so allowing for the different types to be routed and dealt with according to the relevant and required business rules. An example would be the ability to be able to route an inbound invoice automatically to the relevant requester, if there was an exception or requirement just based on the invoice having a unique identifier, and not necessarily a PO number.

Invoice Automation in the Cloud Mi Invoices (1)

Accounts Payable Process

In a perfect world all in bound invoices contain the expected and relevant data such as PO numbers, correct address, etc. But in real life there is always a number of the invoices which need to be verified by a human eye and may require a decision from an operator.

This is where exception handling comes in. If an error or exception on an invoice has been detected, the operator is presented with the image of the invoice in a browser to be able to then carry out an action. This task can then be carried out centrally or is perfect for remote workers.

The solution also has the ability to communicate directly with your suppliers. An example would be where there is no PO number, and there is a no PO no pay policy the user in AP can reject the invoice directly back to the supplier to resolve the issue within minutes.

Mi Invoices integrates with all Oracle ERP solutions including Oracle ERP Cloud (Fusion), EBS, JDE and NetSuite allowing for an invoice to be captured, data extracted, validated and then submitted into the system ready for payment.

Key Benefits

Reduction in effort and time to process invoices
Minimises required touch points with SSP - Single Screen Processing
Reduced implementation effort, enabling immediate return on investment
Non template, self-learning capture technology to increase first time recognition
Standard, flexible and easily configured workflow to reduce complexity
Invoice Capture Paper, Email, PDF or EDI
Supports Single Sign On (SSO)
Automated Intelligent 3 Way Matching
Enables Home Working to assist with BAU, providing flexibility and efficiencies
Straight Throughput – percentage of invoices with no touch
Full Audit History – Available for every invoice
KPI Reports to enable analysis of the day to day operations of the solution
Accrual Amount and Search Reports to assist with queries and analysis of spend.
Integrated with all Oracle ERP platforms
Additional Cash Benefits – Alerts inform AP of approaching late payment deadlines, to avoid payment penalties.
Support for Mobile Approval

Mi Invoices seamlessly Integrated with all Oracle ERP platforms, EBS, JDE, ERP Cloud and PeopleSoft — **Integration**

Mi Invoices Integrated with all Oracle ERP platforms

Mi Invoices Integrated with all Oracle ERP platforms

The importance of integration, is massively overlooked. Why? Because the whole point of automation is to save time and money, which is the opposite when a flat file with no integration is imported into your ERP. Our integration allows the full benefit of validating the data your ERP requires from that invoice to meet your business processing, along with making sure there are no errors or additional manual tasks which consume time and effort.

Data Migration of Legacy Solutions to Mi Invoices

Frequently as part of Mi Invoices deployments, there will be requirements to migrate data and information from existing systems into the new solution. The decommissioning of legacy applications can provide significant ROI’s

Security and User Authentication

The Mi Invoices solution is controlled by user authentication and by rolls and groups, this can be linked to your Active Directory or by SAML 2.0 to control and manage the users access rights. This ensures who has authorised access and to what they can do or see.