BOOK A DEMO          CONTACT US

Continuous monitoring for Oracle AP

The visibility Oracle wasn't built to provide.

Mi Optii continuously surfaces supplier-data issues, process inefficiencies and compliance risks before they escalate. Built exclusively for Oracle Fusion ERP Cloud, with no middleware.

Book a DemoLive diagnostics in 14 days
Mi Optii continuous monitoring dashboard
The problem

Your supplier master degrades quietly.

Nothing in Oracle tells you a supplier has gone stale, that a tax form has lapsed, or that the same vendor now exists three times. The record still works, which is exactly why nobody looks at it.

The same supplier, three times

Spelling and address variants create parallel records and parallel payments. Oracle treats each one as legitimate.

Tax forms lapse on their own

W-8 certificates carry a printed end date. Nothing in the ERP counts down to it, and backup withholding is retrospective.

POs raised by people who left

Open orders inherit an owner who no longer works there. They age quietly until year-end.

Retrospective purchase orders

An invoice arrives, then the PO is raised to match it. The control existed on paper only.

Suppliers nobody closed

Inactive vendors stay open and payable. Dormant records are the ones fraud reaches for first.

No view of who is slow, or why

Processing time by user, invoice type and exception reason is not something Oracle reports on its own.

What it costs the business

  • Duplicate and erroneous payments that have to be recovered supplier by supplier.
  • Withholding and penalty exposure when a foreign supplier is paid on a lapsed certificate.
  • Committed spend sitting in open POs that no longer relate to anything real.
  • Audit findings on supplier-master governance that are expensive to answer after the fact.

What it costs the AP team

  • Manual clean-up projects that start again the moment they finish.
  • Time spent proving whether a supplier is a duplicate, one record at a time.
  • Chasing tax certificates that expired months before anyone noticed.
  • Reporting built by hand in spreadsheets because Oracle does not present it.
What Mi Optii does

Six checks, running continuously against Oracle Fusion Cloud.

01

Duplicate supplier detection

Potential duplicates scored and presented with RAG status, ready for authorised teams to merge or close.

02

Inactive & on-hold suppliers

Find suppliers no longer being used, and the ones sitting on hold without a clear reason.

03

Tax & W-8 monitoring

Missing tax IDs, incomplete records and W-8 expiry tracked ahead of the date.

04

Purchase order health

Aged open POs, suspect quantities and inverted values, and orders raised by departed employees.

05

Configuration checks

PO match options and tax-rate configuration verified against how the orders actually behave.

06

Process KPIs

Processing time per invoice and user, retrospective-PO detection, late payments and PO versus non-PO split.

Where the boundary sits

Mi Optii does not capture, code or process invoices. That is what Mi Invoices is for. Mi Optii reads what is already in Oracle and reports on the condition of your supplier data and purchasing process. It is an operational diagnostic dashboard, not downstream AP software.

Core capabilities

Four pillars. One source of truth.

Every check Mi Optii runs maps to a pillar of your Accounts Payable operation.

SU

Supplier Master Data

  • Identify potential duplicate suppliers with RAG status
  • Find inactive suppliers no longer in use
  • Flag suppliers on hold that are blocking invoices
  • Detect incomplete supplier records
  • Catch internal emails used as supplier contacts
PU

Purchasing & PO Data

  • Surface aged open POs before they stall
  • Detect suspect quantities and inverted values
  • Flag POs raised by employees who have left
  • Verify PO match-option configuration
  • See orders on hold across every business unit
KP

KPIs & AP Transparency

  • Measure average processing time per invoice and user
  • Detect retrospective POs
  • Understand late-payment and error trends over time
  • See user performance and workload balance
  • Track PO versus non-PO spend split
TA

Tax & Compliance

  • Track W-8 expiry for foreign suppliers
  • Monitor W-9 records for domestic suppliers
  • Detect missing tax IDs on supplier records
  • Check the tax rate configured on each supplier
  • Flag inconsistent tax ID formats
Who it's for

One operational view for every team responsible for clean P2P data.

Mi Optii gives each team the findings it needs without blurring internal controls. Users can see and prioritise issues while remediation remains with authorised Oracle users.

01

Accounts Payable

  • Earlier exception visibility
  • Workload and processing KPIs
  • Fewer recurring clean-up exercises
02

Procurement & P2P

  • Open-PO health by business unit
  • Departed employee ownership
  • Match-option and value checks
03

Finance Leadership

  • Late-payment and error trends
  • PO versus non-PO visibility
  • A clearer control picture
04

Tax & Compliance

  • W-8 and W-9 monitoring
  • Missing and inconsistent tax IDs
  • Supplier tax-rate checks
How it works

Go live in 14 days.

No data migration. No lengthy project. Connect, review and switch on continuous monitoring.

Connect a test environment

Mi Optii connects to Oracle ERP Cloud through approved APIs. No middleware and no data migration.

Review your data

Mi Optii scans supplier, purchasing and AP data and surfaces issues on a RAG dashboard.

Connect production & go live

Switch on continuous monitoring against production. From first connection to live diagnostics in 14 days.

Seamless Oracle integration

Direct to Oracle. No middleware.

Mi Optii connects to Oracle ERP Cloud through approved APIs: a real-time read of your live data, with no integration layer to build, buy or maintain.

Mi Optii Oracle integration process flow
Proof

New product. Not a new supplier.

Mi Optii is at launch, so we are not going to quote results we do not yet have. What we can point to is the track record it is built on.

Oracle partner since 2010

Deep experience building against Oracle finance and a current Oracle Cloud Marketplace listing.

Built on Mi Invoices experience

The checks in Mi Optii come from a decade of exceptions seen in live enterprise AP operations.

Design partners in progress

Pilot findings will be published as customers agree to be named. No invented numbers in the meantime.

Where it leads

Most teams start by looking, and end up automating.

A duplicate payment turns up in an audit, so a finance director connects Mi Optii. The first scan finds duplicate suppliers, expired W-8s and abandoned POs. Procurement closes them. Then the question changes: why are we still keying these invoices by hand? Mi Invoices goes on the same Oracle connection.

Diagnose first, automate second.

Bring a test environment.

We'll show you what is in your own supplier master.

Book a Demo
  •  

Contact us

Platform

Connect

 

Integrated With Badge for Oracle Cloud

 

Oracle Cloud Marketplace  
o-prtnr-wht-rgb

 

Arcivate Invoice Processing Experts

Oracle AP automation and procure-to-pay data optimisation,

built by specialists who know the Oracle stack.

Call UK  Call Arcivate UK Call USA  Call Arcivate USAemail email-icon3

 

Follow us on Social Media

Back To Top